Privacy Policy for Impulse Analyzer
Developer: Impulse AI
Application: Impulse Analyzer
Effective Date: 01/16/2026
Last Updated: 01/16/2026
Impulse AI LLC (“Impulse AI,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it. This Privacy Policy explains how we collect, use, disclose, and safeguard information in connection with the Impulse Analyzer software platform and related services (the “Service”).
This Privacy Policy applies to organizations and their authorized users who install and use Impulse Analyzer.
Scope of This Policy
Impulse Analyzer is an on-premise, self-hosted enterprise software platform. In most cases:
Customer data is stored and controlled entirely by the customer
Impulse AI does not host customer databases
Impulse AI does not persistently store user conversations or query results
This Privacy Policy primarily governs:
Limited company and billing information processed by Impulse AI
Data transmitted to Impulse Cloud for AI processing
Error logging and operational metadata
Who We Are
Legal Entity: Impulse AI LLC
Address: 2132 Sunset Dr., Ames, Iowa 50014, United States
Contact Email: impulseaisupport@impulseai.ai
Data Ownership & Roles
For purposes of data protection laws:
Customers are the Data Controllers of all data stored within their Impulse Analyzer deployment.
Impulse AI acts as a service provider / processor only for limited operational and billing data.
Impulse AI does not determine how customer data is used inside Impulse Analyzer.
Information We Collect
Company & Billing Information
Impulse AI stores limited company-level information necessary to operate licensing and billing, including:
Company name
License key and license status
Billing balances and thresholds
Subscription metadata (customer since, last payment, next payment)
Stripe customer identifiers
AI usage cost summaries
OpenAI API key references
This data is stored securely using Google Cloud Firestore.
Payment Information
Payments are processed by Stripe. Impulse AI:
Does not store credit card numbers
Does not store bank account details
Stores only Stripe customer IDs and related billing references
Impulse AI maintains PCI compliance appropriate to its role through SecurityMetrics.
Error Logs & Operational Metadata
Impulse AI collects limited error information for reliability and security purposes, including:
Unhandled application errors
System exceptions
License key identifiers associated with errors
These logs do not intentionally include personal data, though IP addresses or session identifiers may temporarily appear in third-party infrastructure logs.
Data We Do NOT Store
Impulse AI does not persistently store:
User conversations
SQL queries or query results
Uploaded files (PDFs, spreadsheets, images, documents)
Calendar event data
Employee directory data
Database contents
Authentication credentials for customer systems
All of the above remain on customer-controlled infrastructure, except where transiently processed for AI requests.
AI Processing & Impulse Cloud
AI Services
Impulse Analyzer integrates with Impulse Cloud, which uses third-party AI services (including OpenAI APIs) to provide natural-language analytics.
When users submit requests, the following data may be transmitted for processing:
Conversation text
Database schema metadata
Limited sample data (if provided)
Uploaded files and images
Calendar event metadata
Employee directory data
Data Handling by AI Providers
AI providers process data only to generate responses
Data is not used by Impulse AI for AI training
Retention and handling of data by AI providers are governed by their own privacy policies
Impulse AI does not control AI provider retention periods
Customers should review OpenAI’s privacy policies if they have specific concerns.
Sensitive Data Disclaimer
Users should not submit sensitive personal data (such as social security numbers, passwords, private keys, or protected health information) unless explicitly authorized by their organization.
Impulse Analyzer includes best-effort redaction for exported reports, but redaction is not guaranteed to be perfect.
Cookies & Tracking
Impulse AI does not use marketing cookies or third-party analytics cookies.
Any cookies used are strictly:
Functional
Session-based
Required for software operation
Data Retention
Company billing data is retained for 90 days after service termination, unless deletion is requested sooner.
AI-generated exports exist only temporarily (typically ~15 minutes).
All customer-hosted data is deleted when customers uninstall the software.
AI provider retention is governed by the provider’s policies.
Customers may request immediate deletion of retained company data by contacting support.
Data Security
Impulse AI employs industry-standard safeguards, including:
Encryption in transit and at rest
Secure authentication mechanisms
Access controls
Audit logging
Secure software update mechanisms
However, no system is completely secure, and we cannot guarantee absolute security.
Legal Bases for Processing (GDPR)
Impulse AI processes data under the following legal bases:
Performance of a contract
Legitimate interests (security, reliability, billing)
Legal compliance obligations
Your Privacy Rights
Depending on your jurisdiction, you may have rights to:
Access personal data
Request correction or deletion
Object to processing
Request data portability
Limit processing
Requests should be submitted to impulseaisupport@impulseai.ai.
CCPA / CPRA Notice (California)
Impulse AI:
Does not sell personal information
Does not share personal information for advertising
Acts as a service provider
California residents may request disclosure or deletion of personal data as permitted by law.
Children’s Privacy
Impulse Analyzer is intended for enterprise employees only and is not directed to children. We do not knowingly collect data from individuals under 18.
Communications
Impulse AI does not send marketing emails. Communications are limited to:
Software updates
Security notices
Operational notifications
Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be communicated via email notification.
Contact Us
If you have questions or requests regarding this Privacy Policy, contact: